Privacy Policy

Last updated: February 2026

1. Information We Collect

To prepare your IRS Form SS-4 (EIN application), we collect the following types of information:

Personal identifiers: Full legal name, Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party.
Business information: Entity name, type, address, state of organization, formation date, and business activity details.
Contact information: Email address, phone number.
Payment information: Processed securely by Stripe. We do not store your credit card number on our servers.
Account information: Email and password for your EIN Registration account.

2. How We Use Your Information

Prepare and submit your IRS Form SS-4 on your behalf.
Communicate with you about your application status.
Deliver your EIN confirmation document.
Process payments and issue refunds.
Comply with legal and regulatory requirements.

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. Information Sharing

We share your information only in these limited circumstances:

IRS: Your application data is submitted to the IRS as part of the EIN filing process. This is the core purpose of our Service.
Payment processor (Stripe): Payment details are shared with Stripe to process your transaction securely.
Legal requirements: We may disclose information if required by law, court order, or government request.

4. Data Security

We take the security of your personal information seriously, especially sensitive data like Social Security Numbers:

All data is transmitted over encrypted connections (TLS/HTTPS).
SSNs are encrypted at rest using industry-standard encryption.
SSNs are never included in auto-saved drafts — they are only transmitted on final submission.
Access to personal data is restricted to authorized personnel on a need-to-know basis.
Payment card data is handled entirely by Stripe and never touches our servers.

5. Data Retention

We retain your application data for as long as necessary to provide our Service and comply with legal obligations:

Active applications: Data is retained until your EIN is delivered and you have confirmed receipt.
Completed applications: Non-sensitive application records are retained for up to 3 years for customer support and legal compliance purposes.
SSNs: Purged from our systems within 90 days of EIN delivery or application cancellation.
Account data: Retained until you request account deletion.

6. Your Rights

Depending on your location, you may have the right to:

Access: Request a copy of the personal information we hold about you.
Correction: Request correction of inaccurate information.
Deletion: Request deletion of your personal information, subject to legal retention requirements.
Portability: Request your data in a portable format.
Opt-out of sale: We do not sell your personal information. No opt-out is necessary.

To exercise any of these rights, contact us at privacy@register-fein.com.

7. California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to know what personal information we collect and how it is used.
Right to delete your personal information.
Right to non-discrimination for exercising your rights.
We do not sell personal information as defined by the CCPA.

8. Financial Data Protection (GLBA)

As a service that collects financial identifiers (SSNs) for tax filing purposes, we comply with applicable provisions of the Gramm-Leach-Bliley Act (GLBA) and the FTC Safeguards Rule. This includes maintaining a comprehensive information security program to protect your nonpublic personal information.

9. Cookies and Tracking

We use essential cookies required for authentication and session management. We do not use third-party advertising or tracking cookies. If we add analytics in the future, we will update this policy and provide appropriate notice.

10. Children's Privacy

Our Service is not directed to individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email or a notice on our website. The “Last updated” date at the top reflects the most recent revision.

12. Contact Us

For privacy-related questions or to exercise your data rights:

Email: privacy@register-fein.com